How to Choose a Payroll Provider: The Complete Guide for Your Business

How to Choose a Payroll Provider: The Complete Guide for Your Business

Is running your business everything you thought it’d be?

Chances are, it’s not. You probably thought that you’d only work for two hours a day, but it’s been more like twenty-four hours. You’re responsible for recruitment, accounting, and the motherload, payroll processing.

There’s a reason why the payroll outsourcing market is worth over $9.5 billion. But, how do you choose a payroll provider when faced with the many available options?

Read on for tips on how to choose the best provider.

Create a Checklist

When making such a critical decision, the first thing to do is create a payroll service checklist. Identify your organizational needs by assessing your top payroll challenges.

Do you need help with tax filing, 401(k) administration, or basic payroll processing? Look for providers offering the specific services you want for your company.

Most providers give comprehensive lists of their services on their websites. For instance, check out the payroll services at

Consider Types of Paychecks Created

Some business owners assume that payroll providers can generate all kinds of paychecks. But this is not always the case as some providers specialize in specific paychecks. This may prove problematic if you have employees who’re compensated differently.

Some may be part-time workers, full-time workers, and others commission-paid workers. Ensure your chosen provider’s software can track all these categories. Otherwise, they may be forced to subcontract some services.

Consider Ease of Integration

Most modern businesses use software systems for operations like accounting and attendance tracking. So, you’ll need your new payroll software to work seamlessly with existing systems.

While most systems can integrate, some can’t. So, don’t assume that your new system will automatically pair with existing ones. Ask questions about the integration process and how it may affect current systems.

Consider the Cost

Sure, cost should not be your primary focus. But remember that you’re running a business, and minimizing costs is vital for your bottom line.

Create a payroll service budget depending on the kind of services you expect. Then, shop around until you find a provider who’s willing to work with your budget. But don’t lowball it as you may be forced to work with incompetent vendors.

Consider Stability

Many business owners forget that payroll providers are businesses like any other. They also run the risk of going out of business. Protect yourself by working with companies likely to be in business for a long time.

How do you assess a provider’s stability? Simple: by considering their years of operation. And, asking for their service organization controls (SOC) report.

An experienced vendor will be more likely to remain in business than a new one. And the SOC report highlights a provider’s strengths and weaknesses.

Consider Scalability

The primary goals of any business are profits and growth. Always consider whether a provider can meet your needs when you achieve these goals.

Can they tackle the complexities of handling payroll for workers in different states? If not, you should consider other payroll provider options.

Ready to Choose a Payroll Provider?

It’s easy to choose a payroll provider with these tips in mind. Sure, looking at all these factors when assessing your options will take time. But it’ll all be worth it as you’ll have a partner you can trust to meet your changing payroll needs.

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