Creating a moving inventory is one of the most prudent things to do when you relocate. Besides making the packing and moving process easier, a well-maintained moving inventory in hand helps you with reimbursement dealings in case there is any damage or missing item. A detailed and thoughtfully made moving inventory has the record of the condition of the items and hence can prove as a very important document in several situations.
Top long distance movers in USA claim that moving inventory helps in organizing the move. The homeowner has a complete understanding of what is to be moved and this can better negotiate with the moving companies. However, a normal list of items in the household do not serve the purpose. It is important that you know how to make a thorough inventory, with all the key details.
Here are some of the best tips from expert moving companies for making a perfect moving inventory:
1- Handle one room at a time
It is important that you inventory each room independently and make a separate list of items for a room in a single sheet. You can start from the bottom of the house or the top most room and start making sheets one after another. Make sure you write down all the items in the inventory before you move on to the next room. Do not skip any room in between and move from one to the next adjacent room.
Some important details to note include:
- List of major items like furniture and appliances in the room.
- Include smaller items such as tables, lamps and decorative pieces.
- Audit the drawers and make a list of the items in store.
It is important that you know the number of each item if there is a group of items. For example, you can write how many books you have in the bookstand. But, at all times, you must stay alert about noting down the details of any high value item in the room.
2- Make a detailed list with all important accounts
Follow an inventory format that allows you to note down major details of the inventory. You must include details like:
- Condition of the item
- Market value
- Make and model
- Check if you have the warranty paperwork available
- Note the name of the room
- Where will the item go in the new house?
3- Take photos as a proof for your inventory
It is important that you have proof of your inventory. Especially for the condition of your high value items. As you inventory your items, make sure you click pictures as a record of condition. While you can take separate picture for large items, keep smaller items in group and click pictures. As you take the photographs, make sure the lighting is good and each picture captures the crucial details of the items.
These pictures serve as a visual evidence in case there is any damage to your property during the move. You can negotiate with the moving company or insurance provider for the reimbursement of any damages when you have clear and details visual evidence to offer.
4- Double check the items and inventory
Even if you invested significant time in creating the inventory, it is always wiser to double check your list with every room. Even better, if you can employ someone else to check the inventory list you made. This exercise will highlight your mistakes and help you rectify the inventory. Check if you have missed any crucial details or missed any item that was added to the room later.
5- Start before the movers arrive:
Start making the inventory well in advance and once you are done, start working on the moving process, to start with, take all your items to a common room. You must start categorizing them in likewise groups. For example, group the items that goes to a single room or those which are fragile in nature. When you bring the items from the top most and lowest rooms of the house to the central room, you can save the stair fees that you need to pay to the movers as maneuver charges.
6- Create a digital copy:
Manual lists tend to go missing. It is always better to make a digital copy of your inventory to save yourself from last minute hassles. There are many apps available online that help you in making inventory lists. You can use one of them or simply scan the list and store a digital copy in your smartphone or PC.
Besides, as a backup plan, you can always file a copy of the inventory with your insurance company or place a copy of the inventory in your storage unit.
There are several benefits of making a detailed inventory list. Whether you are having a DIY move or have engaged the movers, make sure you take all the precautions while loading the items in the truck to avoid damage. If there is any damage even after all the precautions taken by you or the professionals, you can always claim for the damages based on the moving inventory.